Department: Administration
Accountable To: Sr. Staff Accountant
FLSA Status: Non-Exempt
Part-time (Minimum of 25 hours per week)
Results Statement: I am accountable for producing the following results:
The Accounting Specialist supports Clarity's financial operations by performing a variety of accounting duties to ensure accuracy, compliance, and timely processing. This role is responsible for managing accounts payable and receivable, preparing bank reconciliations, recording financial transactions, and maintaining financial records. The Accounting Specialist also prepares financial reports and deposits, while managing the processing of invoices, vendor payments, and customer payments in alignment with organizational policies and procedures.
Essential Job Functions
1. Ensure that donations and other incoming deposits are processed accurately and timely
a. Perform weekly cash management duties, by completing bank deposits (enter DP/QB) and posting of cash to the account's receivable ledger
2. Research, review, and process the following items through Donor Perfect or other utilized programs: one-time gifts, grants, matching gift donations, and checks
3. Review, process, and confirm information on DP for various donor requests which includes inputting new accounts, new pledges, making account corrections, identify duplicate accounts needing to be merged, and correcting miscoded pledges
4. Pull 3rd party donation reports & research/entry/receipting
5. Process and record accounts payable transactions, ensuring accuracy and timely vendor payments.
6. Generate and record accounts receivable transactions, monitor balances, and ensure timely collection of customer payments.
7. Prepare, verify, and record bank deposits.
8. Complete monthly bank reconciliations to ensure accuracy of cash balances.
9. Record financial transactions in the general ledger and maintain accurate documentation.
10. Prepare routine financial reports for review by the Senior Staff Accountant.
11. Manage vendor and customer records, addressing inquiries and resolving discrepancies.
12. Assist in the preparation of information for audits, annual budgeting, and other financial projects.
13. Support the Senior Staff Accountant and Finance Department in maintaining compliance with internal controls and accounting policies.
Supervision of OTHERS - None
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.
Essential Skills 1. Associate's Degree in Accounting with a minimum of three (3) years of A/R experience, customer service, with a concentration on organization, coordination, and performance of duties at a responsible level. 2. Working knowledge of accounting principles and practices3. Proficiency in accounting software - QuickBooks4. Strong attention to detail, organizational and problem-solving skills with the ability to handle sensitive and confidential information with integrity.5. Excellent verbal and written communication skills. Able to convey information effectively. Provide others with a clear understanding of information.6. Listen actively. Paying attention to what donors say, how they say it, and what they don't say. 7. Ability to answer phones, maintain accurate correspondence and field/answer or direct all routine and non-routine questions to the right person to prevent unnecessary transferring.8. Responsible, self-initiating, and focused, with proven ability to work independently and also collaboratively in a team-based decision making environment.9. Use keyboard, mouse, 10-key calculator, and other office equipment with proficiency. Comprehensive knowledge of PC applications: Microsoft Word and Excel. Must be able to pass a pre-employment PC skills test. 10. Must be able to work additional hours to assist with special projects as assigned by the Staff Accountant or CEO.
Essential Physical Requirements and Work Environment Ability to maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include: sitting, standing, or walking for extended periods of time; operating office equipment; and lifting up to 20 pounds.
Visual Acuity; ability to see and hear within normal parameters, must use hands and fingers to use keyboard and mouse; operate equipment or controls; reach above shoulder heights, below the waist; or lift to file documents or store materials throughout the work day. Proper lifting techniques required.
Performance Standards:
Company-Wide Performance Standards for Success
The following guidelines are standard across all positions within Clarity.
Be a committed Christian who demonstrates a personal relationship with Jesus Christ as Savior and Lord Agree with and be willing to uphold the Statement of Principle, Statement of Faith and policies of Clarity Ability to understand Clarity's job procedures, responsibilities, and scope of duties. Performs all duties and responsibilities in a timely and effective manner in accordance with established company policies to achieve the overall objectives of this position. Ability to work as part of a team within Clarity's organization. Fosters a cooperative and harmonious working climate conducive to maximize employee morale and productivity. Consistently and constructively projects the mission and vision of the company. Creates a work environment that makes coworkers feel appreciated and accepted, and discourages actions that make coworkers feel merely tolerated. My commitment to Clarity's "You Matter" includes my responsibility to: Act when it is appropriate by addressing inappropriate behaviors Act as a positive role model by respecting & honoring differences Think "Inclusively" not "Exclusively or Special" Ability to communicate with others, to assimilate and understand information, to make sound decisions in a manner consistent with the essential job functions. Ability to clearly communicate with clients and coworkers. Ability to provide exemplary service to clients and coworkers. Adaptable to changes in work environment, schedule, and job requirements. Reliable in relation to punctuality, attendance, and willingness to help others. Able to multi-task and present work that is organized, accurate, detailed and timely. Ability to recognize problems with clients and coworkers, exercise sound judgment, and arrive at logical conclusions that have Clarity's best interest in mind. Holds company and client information in the strictest confidence and performs work in accordance with all government laws, regulations, ordinances, and court rulings in those jurisdictions in which the company operates. Demonstrates accuracy and thoroughness. Brings any problems regarding systems and/or procedures to the attention of Management. Employees are encouraged to recommend ideas for the improvement of their department and position that are consistent with Clarity's strategic objective. Respects fellow coworker's time, space, and need for concentration. Socializing and interruptions must not impede workflow. Performs other duties as deemed necessary by management to achieve the strategic objectives of Clarity
Compensation details: 19.5-23.5 Hourly Wage
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