The duties listed below are an outline of the role's responsibilities and should not be considered an all-inclusive list. As the needs of the organization change, these duties may be modified as needed.
Monitor AR/AP and facilitate data entry processes for vendor invoices. Provide administrative duties as related to invoice processing. Prepare and review financial reports, including monthly, quarterly, and year-end statements. Prepare department reports for distribution (ie. accounts receivable aging report, work-in-progress reporting, invoices awaiting approval, G&A reports, etc). Support the accounting team to audit client billing and project ledger, in compliance with contract requirements, GAAP and company policy. Process accounts payable for vendor invoices and ensure accounts are up to date for assigned projects. Process accounts payable for subcontractor invoices, and work with accountant to ensure all applicable lien waivers are submitted and contracts and insurance requirements are in place. Assist with completing the monthly closing process, ensuring all client bills and project costs are posted or accrued if work is in place and of material value. Provide monthly updates to projects assets and rentals for insurance documentation with project team. Assist with project financial closeout, ensure final contract amount and closeout documentation requirements have been met as agreed to by subcontractors. Assist with all internal and external audit requests. Other activities, duties, and responsibilities as assigned.
Bachelor's or Associate's degree in accounting, Finance or related field required, with 2-5 years of experience or an equivalent combination of education, training and/or experience Excellent knowledge of accounting principles (GAAP) to ensure timely and accurate reporting Ability to perform cost analysis procedures Understand accounting implications of various contract terms related to profitability and risk management Able to perform cost analysis procedures High degree of organizational skills with exceptional attention to detail Must have strong proficiency with financial systems applications and MS Office, specifically Excel and Word. Viewpoint Vista experience desired. Must be self-starter, adaptable and flexible to operate with minimal direction and little or no supervision while working in a complex and changing environment Exercise independent judgment and discretion with ability to identify problems and make recommendations for resolution Demonstrated leadership, strong dedication to teamwork and integrity within professional environment Professional written and verbal communication skills
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